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Administrative Assistant

Position: Administrative Assistant
Reports To: EMD COO
Location: New York, NY

Position Summary:

The Clearing House has an opening for an Administrative Assistant at its midtown New York office.  The position will focus on Administrative Support for senior members of the Product team and will serve as the Receptionist for the office.  Candidates should be self-motivated, extremely well-organized and detail-oriented, collegial and able to function under pressure and handle numerous tasks simultaneously. The position would be well-suited to a candidate who thrives in a fast-paced environment and is both quick and meticulous. S/he must be able to take initiative, prioritize with minimal supervision and work independently as well as part of a team.   Work with senior executives internally and externally.

Qualifications Required:

  • Associate degree required
  • Strong communication and organizational skills; excellent phone skills; ability to multi-task
  • Demonstrated excellent proficiency with Microsoft Office applications, including MS Word Processing, PowerPoint, Excel and Outlook
  • Must have Outlook scheduling and calendaring experience
  • Must have Concur Expense Report preparation experience
  • Must have a professional demeanor and be able to effectively work with staff at all levels within the organization
  • Attention to detail, ability to prioritize and see projects through to completion
  • Ability to work under pressure and handle conflicting priorities
  • Ability to maintain confidential information
  • A minimum of 3 years of administrative experience

Qualifications Desired:

  • Bachelors preferred
  • Notary Public

Essential Functions and Responsibilities:

  • Coordination of meetings including attendance, catering, agendas
  • Maintain database of committees
  • Type and revise lengthy documents
  • Manage international and domestic travel related matters for management
  • Maintain attendance tracking
  • Answer phones, transfer calls and take accurate messages
  • Greet guests and alert staff of their arrival
  • Receive and distribute incoming packages/mail
  • Handle any outgoing packages (via messenger services, FedEx, USPS, etc.)
  • Assist with scheduling and calendar office events and services
  • Ensure the proper filing of documents
  • Order office supplies and manage inventory
  • Manage and setup video and teleconferencing requirements
  • Initiate service calls and manage onsite services
  • Work on projects as assigned

Physical Demands and Work Environment:

Work is generally sedentary in nature, but may require standing and walking. The working environment is generally favorable. Lighting and temperature are adequate, and there are no hazardous or unpleasant conditions caused by noise, dust, etc. Work is generally performed within an office environment, with standard office equipment available.

Apply Below*:

  • A letter of interest describing your experience and interest in the position
  • Your resume
  • Names and contact information of three references, or three letters of reference

* Please submit a single application per position.

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